Volunteer Listing & Instructions 2017
We need any and all volunteers. We are always low in aid station volunteers, cleanup people, and pre-event work (packet stuffing, trail marking).
How to sign up
Key
X = Verified and reliable
O = Need to reverify, but reliable
? = Unsure if coming, but maybe; need to verify
! = Can put anywhere
= Need to fill this spot
bold = Lead vol, have met and given directions in-person
underline = Lead vol, have not met in-person
FB = FaceBook friend
RD
Flagging / Signing
Flagging Team 1 Lead - X Jonathan Gowen
Flagging Team 2 Lead - O Ryan Cormier
Flagging Team 3 Lead - ? Joel Wanger(email)
Flagging Team 4 Lead - O Paul Aumayr
Flagging Banditos - Heather Grady(email), Rian Q(fb), Louie Brennan(fb), Aimee Goldman, Ruth Reynolds Kohl
Aid Stations
Aid station 1 Lead - Setup: 8:30am, Staffed: 9:30am-11:30am, keep unmanned for 50k - Butch Britton, Sean McGovern(fb)
Aid station 2 Lead - Setup: 7:30am, Staffed: 7:45am-2:30pm - X Chad Epler, Chad is filling these spots
Aid station 3 Lead - Setup: 10:15am, Staffed: 11:00-3:30pm, keep unmanned for 50k - X Heather Rosso / DCCS
Aid station 4 Lead - Setup: 9am, Staffed: 9:30-end - X
Ty Larson, X Mike Gouel,
4-way stop - ! HAM radio guys
Buzzards Rock - ! HAM radio guys
Ridge Trail - ? HAM radio guys
Sweepers
Pre-sweeper - X Matt Bevan, X Rachel Ridgeway
Sweeper - X Geoff, O Karl Barrus, Kristin Cunningham(fb, karls friend)
Start / Finish
Event Setup AM - !Joel Wanger, ? Ty Larson, Thomas Meyers 3x friends (Jackie, Rebecca, Aliya), Rachel Ridgeway and friends (2x?), Marvin
Registration - Sue Yeates, X Becca Venediktov, !Joel Wanger, Jason Sparks
Volunteer Directions - Send to Nick, or Jim
Shirt handling / sales - ? Sue Yeates, X Becca V, ? Jim Yeates
Timer 1 - Chrissie (James gf)
Timer 2 - X Becca V
Finish Line Helper - Dave Lutter (XMP), Donald Jenkins (XMP), ? Trey Williams, Marvin Leventer
Grillpeople -
Barbara Yeates, !Joel Wanger(3pm leave), ? Jason Sparks(guest/email 8a-11a), O Russell Tipton (wife running 50k),
Food Serving / Setup -
Barbara Yeates, ?
Mary Yeates, ? Megan Killian (email), Joel Wanger(3pm leave), Thomas Meyers 3x friends (Jackie, Rebecca, Aliya), April(wife of runner),
Trash bags and patrolling - ? Adi (morning), O Russell Tipton,
(evening),
Floater - X Mike Gouel
Event Cleanup PM - ? Megan Killian, X Mike Gouel, ? Trey Williams, Doug Massengale, Mike Strz
Entertainment / Sound - X Nick
Ham 1, Ham 2
Marshaling (at start of race) - X Jim Yeates
Parking coordinator - ? Ade Ntam
Masseuse - O Melissa Simmens
Driver 1 - X Tony Zahn + Angela Hayes
Driver 2 - X Jim Lay (7am)
Ice Man - O Tony + Angela
Other
Fri Vol Party - Nick, Dad, Barb, Sue, Mom
Beer - ? Jeremy Swan, Russell Tipton
Bus Crowder / Parking Nazi (get people on buses) - Kurt
1hr Vol Trail Promotion - Nick, Kurt
Graphics (shirt, logo) - Nick
Expressed Interest:
Dustin McQuate(fb)
Joel Wanger, put anywhere
Adi, Mike
Paul Aumayr
Beckie (Anton's wife)
Christine (from pool)
Ruth Kohl (@home depot, anywhere)
Position Descriptions
Flagging and Signing
The course needs to be marked with Signs and Flags so that runners can follow the course. There are ~100 signs (at most trail intersections) and it takes many hours, even days to sign and flag. The course is divided into four (4) sections of trail, each being 4 miles in length.
We assign 1 person to LEAD each section. It is now their duty to mark that section of the trail. They are responsible. Whether they do it all, or they call on some of the BANDITOS.
The BANDITOS are a pool of trail marking people who have shown interest to help the LEADS. Nick gathers these peoples names, phone numbers, and email addresses. The week before the race, Nick sends out emails to all of these BANDITOS and LEADS and suggests that the leads grab a few BANDITOS for help.
Often, a lead will email out saying “I am headed out on Thur after 4, if anyone wants to join, call me at…”
Intersections (where any two trails merge) are likely candidates for a sign
Sometimes, signs need to be more visible
In the middle of the trail, use a supplied wooden stake, pound it into the ground (need a hammer with you) in the middle of the trail (do not block trail), and then staple the sign to it
Pink Surveyors tape is used as confidence markers on trees
Every 500 ft
Before and after turns
No longer than 6 inches
Signs and tape go up the week prior to the race (5-7 days). Most of it should be done on the prior 2 days.
We break the course into 4 chunks of 4 miles each.
Shelter 105 to hilton area,
hilton to swinging bridge,
swinging bridge to landing rd, and
landing to start/finish (shelter 105).
See here for map: http://mdheatrace.com/_media/heatcourseosm2016.png
Sweepers
Sweepers are there to assure that all race participants are accounted for and safe. Straggling runners often need encouragement and help. Additionally, Sweepers remove signage from course.
Sweepers need to leave AFTER last 50k person is accounted for on their first loop
50k runners are cut-off at around 12-noon
STILL, wait for all runners to come in
We had a case where one came in late and we didn't know it and kept going on after the sweepers had already left
Communicate with HAM Radio people, Nick, and his Dad Jim to see if all runners have come in
Remove ribbons and signs
Having a spacious backpack is essential to holding lots of ribbons
Stash signs in discreet greenery, near exits that can be driven to at a later point
Inform someone where these are located so we can get to the trash