We need any and all volunteers. We are always low in aid station volunteers, cleanup people, and pre-event trail marking.
Email nyeates1 [at] umbc [dot] edu to signup for any of the below jobs. You can also search for me on Facebook as Nick Yeates.
The course needs to be marked with Signs and Flags so that runners can follow the course. There are ~100 signs (at most trail intersections) and it takes many hours, even days to sign and flag. The course is divided into four (4) sections of trail, each being 4 miles in length.
We assign 1 person to LEAD each section. It is now their duty to mark that section of the trail. They are responsible. Whether they do it all, or they call on some of the BANDITOS.
The BANDITOS are a pool of trail marking people who have shown interest to help the LEADS. Nick gathers these peoples names, phone numbers, and email addresses. The week before the race, Nick sends out emails to all of these BANDITOS and LEADS and suggests that the leads grab a few BANDITOS for help.
Often, a lead will email out saying “I am headed out on Thur after 4, if anyone wants to join, call me at…”
Signs and tape go up the week prior to the race (5-7 days). Most of it should be done on the prior 2 days.
We break the course into 4 chunks of 4 miles each.
See here for map: http://mdheatrace.com/_media/heatcourseosm2016.png
Sweepers are there to assure that all race participants are accounted for and safe. Straggling runners often need encouragement and help. Additionally, Sweepers should have one or two people focused on deflagging the course.
Deflaggers will leave along with the Sweeper from the start/finish at 12 noon and run the course. One or preferably two deflaggers will be removing flags and pickets (wood stakes with sign on it).
You'll need: gloves, scissors or knife, three large trash bags in addition to your regular trail running kit. The gloves for removing flags that have been tied to thorn bushes. The scissors are to cut away the knotted flags. The idea is to fill a trash bag while carrying the pickets to the next aid station where you can drop them off. It's a gradual process of some running and a lot of walking. Count on arriving back at the finish line in 5 hours or more depending on the slowest runner. Deflaggers and sweeper need to stay behind the last runner.
You will help to setup the food area and then serve food to the buffet. Setup involves moving tables and eating area around, setup chafing dishes and Sternos, put out serving dishes and eating utensils. Once food is to be served you will place foods out when they become ready and assure everyone see's all their options and that foods stay warm.
At first, there is a midway aid station that runners will pass at the start/finish line. Help the aid station lead to keep PB&Js out, drinks replenished, etc. Keep runners cooled off, ask them what they need, refill their packs, answer their questions. Once finishers begin to finish the race (after ~12 noon) shift to helping out these finishers. Assure that the timers get their bib#, cut them a popsicle from our dry ice cooler (careful, dry ice can burn you), and show them the water-pump to cool off.